The conference services provide alternative communication channels to our users. The services assist UM members in the organization of online meetings, presentations, interviews, teaching and learning activities such as:

• Online PhD oral defense
• Online PhD or Master student recruitment
• Online staff recruitment
• Online webinar
• Multi-parties (on or off campus) online meeting
• Real time online teaching and global classroom

There are two conferencing options. They are:

• Zoom Cloud-Based Web Conference
• Hardware Based Video Conference

Zoom Cloud-Based Web Conference

ICTO subscribes a Zoom Cloud-Based Web Conference service. The only equipment needed to connect to the Zoom conferencing software is a computer, mobile or tablet with camera and microphone. It allows user to hold meeting, interview, Oral Defense, Conference or Virtual classroom from their own device (computer, mobile or tablet etc.) simultaneously with up to 300 participants per host.

Zoom Cloud-Based Web Conference allows real-time point-to-point communications as well as multicast communications from one sender to many receivers. It offers data streams of text-based messages, voice and video chat to be shared simultaneously, across geographically dispersed locations.

Zoom Cloud Based Web Conference Meeting with 25 attendees

Once you have started or joined a meeting, you can perform the following actions:

• Invite someone to join the meeting by email or just sending a URL (link)
• Share your desktop, web pages, documents, photos, videos, or specific application
• Remote control
• Group or private chat
• Mute/unmute audio
• Stop/start video
• Dial-out another user to join your meeting by phone device
• Record the meeting session (To avoid violation of the Personal Data Protection Act, if you are going to record the session during the Zoom meeting, please have the consent of the participants first)
• Live Streaming to Facebook or YouTube (Webinar account is required)

Hardware Based Video Conference

ICTO has set up hardware based video conference (VC) system at N6-2022. Users can host or join the Zoom Cloud Based Web Conference meeting using the VC system in the mentioned meeting room. It can also provide internet-based real time collaboration for meetings, presentations, teaching and learning activities with the participants around the world using H.323 or SIP protocol. It delivers high-quality video, multi-party conferencing(up to 3 parties).

Video Conference Meeting room at N6-2022

To reserve the video conference service at N6-2022:

1. 1. Access to  UM Resource Booking System in your browser;
   2. Login with your UMPASS password;
   3. Select N6 under Building and click Filter;
      
   4. Select available date and time next to N6-2022;
      
   5. Enter reservation information on the form;
   6. Click Create button.

• User Guide of Zoom Cloud-Based Web Conference Services
• User Guide of VC system (hardware base)
• What types of Zoom accounts are available?
• How to apply Zoom basic account for hosting meeting?
• How do I sign in with basic account for Zoom web conference?
• How do I sign in with faculty, RC or Webinar Zoom account?
• Where do I find the mobile app for Zoom?
• Where can I host the Zoom meeting?
• Can I invite people outside UM to join a Zoom web conference meeting?
• How many participants can join a Zoom meeting?
• How do I schedule a Zoom meeting?
• How to join the Zoom meeting in Mainland China?

Please visit ICTO Knowledge Base for more information.