The SharePoint for Document Management (ShareDM) is provided by ICTO for University staff to store and share official documents and files within Intranet, which is implemented based on Microsoft SharePoint.

The University has many staff, and each of them belong to different departments or multiple departments. Therefore, we need ShareDM to store the electronic documents in a proper architecture. In general, an individual site will be created for each department or faculty, and different category of documents or files can be grouped as different sub-sites within the departmental site.

Some users can access all documents with the whole site; some can only access individual library or even just some documents individual. And users can have different permission such as read only, edit, delete. ShareDM can provide different access level with different permission for each user groups or users.

Functions

• Web access – All users can simply access ShareDM via web browser on any computer or mobile devices. Users can also use SSLVPN to access the documents stored in ShareDM outside the University.
• Powerful full-text searching feature – A built-in powerful search function to search information within the whole site or individual library. The search result will include the list library content and office documents content.
• Office Online – Office Online allows users to take a viewing and editing actions on document (Word, Excel, PowerPoint and OneNote) without MS Office installed.
• Document Version Control – Enabled content and content management with a version history that let users can retrieve different document version or roll-back the document to different version.
• Easy Document Sharing – User can grant the access right for individual user or group of users to access document(s).

Access

https://docs.um.edu.mo/

Notes

• Please be reminded to read the Guidelines on Handling Confidential Information for details.